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Travel Grant

 
The purpose of the GSS Travel Grant Program is to assist graduate students with professional conferences, case competitions, and archive travel. The grant is intended to supplement existing funds, not to supersede them.
 
To be eligible for GSS Travel Grants, your Graduate Unit must be active both when your application is submitted and during your dates of travel. All approved travel grant applications are contingent upon verification of active unit status during the dates of the conference. It is your responsibility to ensure your unit maintains active status. See the Unit Eligibility for Travel Grants section below.
 
Students are allowed a maximum of $225 in GSS funding per fiscal year and are limited to $150 if presenting a paper or $75 if attending but not presenting.
 

Eligible expenses include: registration fees, hotel accommodation, travel (e.g., air fare), parking, public transportation, food and drinks (no more than $20 per day), and gasoline ($0.20/mile).

For more details, see the GSS Fiscal Governance Policy here.

Any questions should be directed to the GSS Travel Grants Officer at GSSTravelGrants@Lehigh.edu

Instructions for Submitting your GSS Travel Grant application

Your complete application and all supporting documentation must be received before your first day of travel. However, you are strongly encouraged to submit well in advance of your conference to allow time to address any potential problems with your application.

1. Complete the entire application (download it here).

2. Notify your advisor of your application and verify their approval.

3. Email the application and supporting documentation to GSSTravelGrants@Lehigh.edu with your advisor copied on the email.

a.  If presenting: include proof of presentation acceptance (e.g. forward acceptance email or send link to conference schedule with instructions for finding your presentation).

b. If only attending: include proof of conference (e.g. forward conference announcement or send a link to the conference website/program). 

Full compliance with all instructions is mandatory for approval. Please allow 5 business days for processing.

 

INSTRUCTIONS FOR RECEIVING REIMBURSEMENT UPON RETURN FROM YOUR APPROVED TRIP

In order to receive reimbursement, you must upload your receipts to the Wells Fargo reimbursement site within 30 days of the end of your trip.

  • ​If you have already set up your expense account in Wells Fargo, simply upload your receipts, information on what is being reimbursed, dates, etc. and then submit for approval.
  • If you do not have a Wells Fargo electronic expense reimbursement account set up, download and fill out the forms for submission and scan to gradlife@lehigh.edu with the subject line OOP.
    • ​Forms for set up of Wells Fargo electronic expense reimbursement.  
      • IMPORTANT:  If you have multiple funding sources (i.e. GLO/GSS, your department, your advisor, etc.) each coordinator responsible for the financial management of that revenue stream must complete the linked forms.  Department forms should be scanned to your department coordinator.
      • ​Once you have scanned the forms back to gradlife@lehigh.edu with the subject line OOP (and/or your other funding sources), Wells Fargo will then send you 2 secure emails with a temporary password.  Once you have changed your password, you may set up your profile and bank account information (deposit can be made to any bank, you specify routing number and account number). 
      • Once this is complete, you can begin uploading your expenses the following day.
  • If your reimbursement form is not submitted within 30 days of the end of your conference, funds will be reallocated to other students and you will not be reimbursed

 

UNIT ELIGIBILITY FOR TRAVEL GRANTS

Any Graduate Unit whose representatives miss two (2) or more of the General Assembly meetings in an academic semester is considered an Inactive Graduate Unit for the following semester and thus is not eligible to receive Travel Grant Funds. For more details, see the GSS Constitution here

Below are the Active Graduate Units currently eligible for Travel Grants Application. 

Please contact INGSS@lehigh.edu to verify eligibility status.

College

 

Unit

Arts and Sciences

 
  • Economics
  • Chemistry, Biochemistry
  • Earth and Environmental Science (EES), and Environmental Policy Design
  • Sociology, Political Science, and Women, Gender, and Sexuality Studies
  • American Studies, History
  • Biology (Integrative and Molecular Biology)
  • English
  • Physics
  • Psychology

Business and Economics

 
  • Economics, MS Economics
  • MBA (1-MBA, MBA-Engineering, MBA-Ed Leadership, MS Management.

 

Engineering

 
  • Mechanical Engineering, Photonics
  • Electrical and Computer Engineering, Wireless and Network Engineering
  • Computer Science and Engineering
  • Biological and Chemical Engineering (Bioengineering, Biological Chemical Engineering, Chemical Engery Engineering, Chemical Engineering)
  • Civil and Environmental Engineering, Structural Engineering
  • Industrial and Systems Engineering, Manufacturing Systems Engineering
  • Material Science and Engineering, Polymer Science and Engineering
  • Technical Entreprenourship, Business Admin and Eng, Management Sci and Eng

 

Education

 
  • Comparative and International Education, Globalization and Educational Change
  • Counseling Psychology, Counseling and Human Services, International Counseling
  • Educational Leadership
  • School Psychology
  • Special Education, Elementary Education, Secondary Education
  • Teaching, Learning, and Technology, Instructional Technology