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Travel Grant

 
The purpose of the GSS Travel Grant Program is to assist graduate students with professional conferences, case competitions, and archive travel. The grant is intended to supplement existing funds, not to supersede them.
 
To be eligible for GSS Travel Grants, your Graduate Unit must be active both when your application is submitted and during your dates of travel. All approved travel grant applications are contingent upon verification of active unit status during the dates of the conference. It is your responsibility to ensure your unit maintains active status. See the Unit Eligibility for Travel Grants section below.
 
Students are allowed a maximum of $225 in GSS funding per fiscal year and are limited to $150 if presenting a paper or $75 if attending but not presenting.
 

Eligible expenses include: registration fees, hotel accommodation, travel (e.g., air fare), parking, public transportation, food and drinks (no more than $20 per day), and gasoline ($0.20/mile).

For more details, see the GSS Fiscal Governance Policy here.

Any questions should be directed to the GSS Travel Grants Officer at GSSTravelGrants@Lehigh.edu

 

Instructions for Submitting your GSS Travel Grant application

Your complete application and all supporting documentation must be received before your first day of travel. However, you are strongly encouraged to submit well in advance of your conference to allow time to address any potential problems with your application.

1. Complete the entire application (download it here).

2. Notify your advisor of your application and verify their approval.

3. Email the application and supporting documentation to GSSTravelGrants@Lehigh.edu with your advisor copied on the email.

a.  If presenting: include proof of presentation acceptance (e.g. forward acceptance email or send link to conference schedule with instructions for finding your presentation).

b. If only attending: include proof of conference (e.g. forward conference announcement or send a link to the conference website/program). 

Full compliance with all instructions is mandatory for approval. Please allow 5 business days for processing.

 

INSTRUCTIONS FOR RECEIVING FUNDS UPON RETURN FROM YOUR APPROVED TRIP

In order to receive funds you must complete a reimbursement form and submit it with your receipts to the Graduate Life Office (Packer House, 217 W. Packer Ave.) within 30 days of the end of your trip.

  • Reimbursement forms are available at the Graduate Life Office and from your Graduate Coordinator.
  • You must attach your original receipts to your reimbursement form. It is recommended that you keep copies of your receipts and personally deliver your reimbursement materials to the Graduate Life Office (the GSS is not responsible for receipts lost in the mail).
  • If your reimbursement form is not submitted within 30 days of the end of your conference, funds will be reallocated to other students and you will not be reimbursed

 

UNIT ELIGIBILITY FOR TRAVEL GRANTS

Any Graduate Unit whose representatives miss two (2) or more of the General Assembly meetings in an academic semester is considered an Inactive Graduate Unit for the following semester and thus is not eligible to receive Travel Grant Funds. For more details, see the GSS Constitution here

Below are the Active Graduate Units currently eligible for Travel Grants Application. 

Please contact INGSS@lehigh.edu to verify eligibility status.

College

Unit

Arts and Sciences

Chemistry, Biochemistry

Earth and Environmental Science (EES), and Environmental Policy Design

Sociology, Political Science, and Women, Gender, and Sexuality Studies

American Studies, History

Biology (Integrative and Molecular Biology)

Mathematics, Statistics, Applied Mathematics

Physics

Psychology

Business and Economics

Economics, MS Economics

Engineering

Mechanical Engineering, Photonics

 

Biological and Chemical Engineering (Bioengineering, Biological Chemical Engineering, Chemical Energy Engineering, Chemical Engineering.)

Civil and Environmental Engineering, Structural Engineering

Healthcare Systems, Energy Systems Engineering

Industrial and Systems Engineering, Manufacturing Systems Engineering

Materials Science and Engineering, Polymer Science and Engineering

Technical Entrepreneurship, Business Admin and Eng, Management Sci and Eng

Education

Comparative and International Education, Gloablization and Educational Change

Counseling Psychology, Counseling and Human Services, International Counseling

Educational Leadership

School Psychology

Special Education, Elementary Education, Secondary Education